11/02/1998 Conf Committee

GIS Conference Committee Meeting

November 2 1998

Present: Ann Peton, Barb Berquam, Herb Keuhn, Lisa Schweitzer, Michelle Lantermans, Steve Williams, Cory Brockman, Todd Bishop

Meeting minutes: since none were taken at the last meeting, Michelle has been designated secretary

Program and workshop review by Ann

• Following an introduction by Kevin Kane, Dr. Forseman will be keynote speaker
• Ann will talk again keynote to inform of meals, family events, plans for the conference etc.
• Last concurrent session will be application based: EMD, DNR, NRCS, Polk county web pages; not too long, but enough to gain interest and keep people at the conference
• IGIC members should come up with 2 questions to pose to the audience during lunch on Friday First ½ hour eating, then last part ask questions
• Lisa will get door prizes from vendors (five ideally) for give away at the end
• Michelle will check with AG’s office to make sure that door prizes are ok
• In evaluation form, have attendee’s rate their own level of expertise in GIS for future workshops/conferences
• 14 workshops, 4 hours in length
• Are there any other special interest groups? auditors/city managers/administrative officers, supervisors
• For supervisors, a letter of announcement signed from a supervisor inviting them to a 10-2 meeting on Wednesday, closed door with IGIC or ISAC moderator (Ed Crane, Dr. Tim Forseman)
• Engineers would like us to come up with a speaker for the last hour; perhaps DOT, accident inventory, etc. They already have speakers lined up for the first portion (web based applications)
• Set a flat rate for special interest rooms; the groups can charge more so that they get some money back to the group
• Michelle- what are new subdivisions benchmark requirements
• Could we have a room where applications will be demonstrated?????
• Internet applications: what is the status of the phone lines for downloading data, McCloud US West
• Also a conference session on Getting Started with GIS
• For hardware/software give speakers specific topics to limit overlap, also cover plotters, digitizers, printers, scanners, enterprise solutions (city and county GIS managers)
• Cartography session- have presenter bring in same data displayed in several ways to see how cartography can influence interpretation
• Include datums in Intro to GIS
• Remote sensing: group elementary and secondary ed applications (Roger’s cd) in with GIS ed and training workshop or as a separate session. A separate conference portion will cover applications depending on how EROS will offer to help us with the conference
• Ann will determine how many tracts there are
• Tag those workshops/presentations that are for beginners and also encourage presenters to recommend any prerequisites
• Honoraria will be given to those speakers arranged by IGIC that speak during the four hour workshops. They should speak for a large portion of that four hours.

Steve explained the budget report. We would like to keep registration costs under $100. The last scale mentioned was as follows:

• Regular registration: $95
• Late registration: $105
• Workshop registration: $40/workshop
• Registration discount: $25 if signed up for a workshop as well
• Student registration: $50

Marketing leader will be Cory Brockman. DOT will provide all printing and layout for free. We will still need to cover mailing costs

• Products: brochures, call for papers, web sites for develoment, poster, public service announcements, tourism calendars, email notifications, advertisements (IPTV) listserves, web site pointers
• Timing: Cory will call Tamara Dukes for timing of announcements. Call for papers- sent by 12/15 due 2/1 (can we have by printing time, the tracts we are planning to give them direction towards what we are looking for). Web page for conference in a poster fashion designed by marketing committee/DOT
• Who: ISAC, magazines, listserves, PSA’s, contiguous states listserves, MAGIC, include surrounding states, making contacts with big business, universities, state agencies, AEA’s, potentailly get mailing lists from vendors, FEMA, EPA, FWS, seek Dave Plazak’s list, COG’s

Posters will go in the Dow’s room

Vendor group will have preliminary prospectus put together by next meeting

Thank you letters: DOT, Buena Vista University

Ann will set up ICN for next meeting on November 30.