04/09/1999 Conference Committee

IGIC Conference Committee Meeting

April 9, 1999

Present:  Cory Brockmann, Joyce Baker, Mike Killion, Michelle Lantermans, Steve Williams, Herb Kuehne

Budget

Steve reviewed the budget expenses and income. For the $250 vendor registration, the cost of the table, chairs is included. Steve will double check prices with Kelly.

Program

Because call for papers was not very effective, the plan is to solicit/assign people tracks. Full day workshops are $80. Registration for both sessions and workshops is $25 discount. Cory is trying to bring together a NRCS user group. Steve is going to sort the worksheet and distribute it to us for review. Roger is checking with the RR to see if the train is available.

Vendor

Joyce said Bill had been calling vendors and should have no problem getting the budgeted 25. Exhibition hours have been extended for more customer contact time.

Marketing

5777 postcards mailed on March 26^th. Brochure meeting resulted in Michelle developing text for the brochure. She will distribute it to the marketing committee prior to meeting with Nola at the DOT. Press release was emailed to members for review. It will be released asap. There will be radio blurbs as well. Ann is checking with ITS to see if they belong to Iowa LINK which will provide cheaper distribution. Include dress code in the brochure.

Listserve

Bill Kapp has set up a listserve for committee members. He will distribute that to us when it is available.

Social

Set up a couple of competitive events (golf, bowling) with a re-grouping in the pm and a prize award. Maybe a list of night hot-spots. Also have activity leaders for tennis, golf, volleyball. Herb will check into boating possibilities.

GPS hunt has gotten positive feedback, let’s try to make that happen.

Other

Corey mentioned development of t-shirts for the conference as a give away. How will committee members be identified? We want to be easily locatable answer questions/ take feedback.

Roger is pursuing the railroad opportunity.

Next meeting

May 7^th 2-4 pm