04/05/2000 Quarterly Meeting

Other attendees: Dave Squires – The Sidwell Company, Phil Mescher - ISU, Stu Turner - IDOT, Tim Shuck - PMC, Phil Taylor - FHA, Joe Artz – U of I, Mary Rump - EGOC, Robin Jacobson - ECOG, Dennis Ellett – City of Bettendorf, John Grimm – City of Bettendorf, Mitch Tollerud – Bi-State, Barb Berquam – Black Hawk County, Tim Strauss – UNI, Dan Schlichtman – INRCOG, Jason Seibrecht – Linn County

1. Janet Huston – General Council for DGS, with regards to membership

After reviewing Executive Order 65, Ms Huston stated that the identified objectives and duties did not include acting as a body to hold conventions at which registration or other fees are charged for attendance to participants or charge dues to its members. She also believes the Bylaws may exceed the power of the Executive Order in these areas. It allows for selling newsletter subscriptions, but not dues paying memberships. She listed several options for the IGIC to consider.

A 28E agreement could be established to share power between government and private business but the governmental entity participating in the arrangement must have authority to do so.

An independent council could hire a CPA, and a lawyer and non-government members could create a non-profit organization for educational purposes with a charter that allows for conventions, membership dues, etc. The non-profit organization could apply for IRS non-profit status as a 501(C)(3) corporation, but the drawback to creating a not-for-profit corporation is that the corporation must also have a Board of Directors, bylaws, and comply with all statutory and tax reporting requirements. Government entities could join and participate in a non-profit organization.

Or

Amend the Executive Order to clarify roles of the participating entities and allow for conventions and the ability to collect money for educational purposes such as organizing and sponsoring conventions, newsletters, etc.

Or

A statute to create the council could be proposed to the General Assembly, but that is not likely this year.

Or

Continue the status, but do not collect membership dues.

She recommended creating a committee to specifically tackle this problem over the next couple of months. The committee should include government and private sector so that it is more representative group. For now check with ISU for their policies on selling advertising in newsletter since they are acting as the banker.

Kevin Kane - Would the IGIC be able to get money from the legislature? Ms Huston thinks the best method is to ask for money through an agency (ITS or DOT) instead of directly.

Bill Kapp – Could we still ask for a voluntary donation? Ms Huston replied membership for government agencies must be approved through executive council but for individuals that is fine.

A subcommittee was selected for reporting on membership options by the July meeting. Bill Kapp, Bill Schuman, Dave Plazak, Jeff Corns and IGIC staff comprise the committee.

2. Beth Henning – State Library of Iowa about Census 2000 products

May 1 2000: census will do door-to-door to those households with no mailback response

Dec 31 2000: state population totals for apportionment

March-April 1 2001: redistricting totals by race and 18+ by census blocks

Summary File 1A from short form in summer 2001

Summary file from long form in Dec 2001-Dec 2002

TIGER line 1999 in summer 2000 will include 1999 annexations, postal changes, address range changes

TIGER line 2000 in early 2001 will include 2000 annexations, Census 2000 tabulation area identifiers and boundaries (first time available to the public) and results of more TIGER update operations

Maps: government units, geographic features to block and tract

New products: mapimage metafiles for users to print their own maps. More information will follow on this product.

Less data will be available in paper form, more on internet through FactFinder or on CDRom

Steve Williams: What format will census use for data distribution (formerly in a goofy format)? Beth will find out and let us know. Data distribution will be in same format as before.

3. Minutes from last meeting moved for approval by Herb Kuehne, Mark Kistler seconded. Motion carried.
4. Appointment of Bill Kapp to fill vacated treasurer position Randy Hertz moved to appoint Bill, Todd Bishop seconded the motion. Motion carried
5. Appoint conference committee – Todd Bishop, Mike Killion, Michelle Lantermans, Herb Kuehne, Chris Kahle, Bill Kapp on vendor advisory basis, Dave Squires, Barb Berquam. Possible sites thus far are BV, DMACC. Bill Kapp suggested looking at dates other than summer. Conference committee will meet in late April to choose a location. Steve Williams has agreed to temporarily chair this committee until the new Vice-Chair is elected.
6. Membership committee report – Approximately 174 people are now members. Michelle will put forms on the clearinghouse so that others can apply and submit electronically.
7. Board Candidate ballot – ballot must be approved and then voted on by April 15^th. Voting will take place only within member sector. General membership must be in by April 14^th .

The current ballot was shown to the council. Bill Schuman moved to allow non-members to be nominated, Kevin Kane second, motion carried. Marty Braster, Chariton Valley RC & D; Beth Henning, State Library; and Harry Bottorff, Arm Corp. were added to the ballot as well. Ballot approval moved by Ray Willis seconded by Dave Plazak motion approved. Michelle will contact new nominees to request their participation. The ballot will contain a list of each candidate and a short biographic description. Bios must be in to Michelle by April 21^st.

Kevin Kane questioned how executive council is elected. We will have a meeting in June of the 25 newly elected board members to nominate people for the executive council.

Kevin Kane moved to have the executive committee break all ties in the board elections. Todd Bishop seconded, motion carried. A recommendation was made to add the last motion into the by-laws so that it doesn’t have to be moved every year. Bill Schuman will create such language to vote on for next meeting. Kevin Kane moved, Bill Schuman second – motion carried.

8. NASA Regional Steering Committee – NASA is providing funds for 8 management types from each state to attend the MAGIC conference. Those selected to go will poll the MAGIC attendees for their remote sensing and other needs. This group then reports the results to NASA. NASA will choose from the regional representatives to participate in a higher level committee. Terry Brase, Roger Patocka, Michael Emch, Tim Strauss, Kevin Kane, Gail George, Susan White, Wayne Chizek, Chris Kahle were nominated to participate in this committee.
9. New business: In order to advertise and promote the IGIC, Barb Berquam recommended an ICN educational session (ex, census, metadata). Kevin Kane and Roger Patocka agreed. Kevin suggested a quarterly session. Beth Henning will be contacted for a session in May. They welcome suggestions for additional sessions in the future. Ideally, we would like to have first 45 minutes of each quarterly meeting be educational.

Bill Kapp would like to have a discussion about placement vs job vacancies of GIS people at the next meeting. Kevin Kane will get a salary survey to Michelle Lantermans to distribute to people.

Meeting adjuorned 1:05 pm. Next meeting Wednesday, July 12^th, 2000.