05/20/1999 Strategic Planning

Strategic Planning Committee

20 May 1999

Present: Kevin Kane, Dave Arringdale, Michelle Lantermans, David Haines, Barb Berquam, Jeff Corns, Stu Turner, Steve Williams, Steve Gast, Tim Johnson, Ann Peton, Bill Schuman

Ann introduced Dave Arringdale who has offered to help the group understand the process and goals of a strategic plan.

Dave spoke on strategic planning steps. He recommends a 6-month to 1-year plan with 3-4 goals. It is important to have input from those we are serving (customers). Ann and Kevin thought a 3-year broad horizon with a 6-month achievable task list. We will decide by the end of the meeting whether or not to utilize his services.

Discussion: The only concern about using Dave is his time commitment. Having someone out of the group keep us focused is a definite plus. The final decision was to use him.

Steve recommended starting by deciding what format the committee would be by working backwards from our goals. Resources (people and $$), time line, goals, tasks starting from the executive order and other information from the original IGIC brochure. Ann will create a skeleton document from the brochure and executive order.

Strategic Plan Steps

1. Parse executive order and mission statement  This will be done now until June 11
2. Inventory resources in time and people. By defining the type of business we are, it will help define what  resources we have. Now until June 11
3. Delineate broad goals, which have been mostly defined in the EO and mission statement. Draft of goals. Now until June 11 Done July 2 for release on the Web and sent via email to list serve with a link to the web page.
4. Public participation- Gather input from IGIC members to see if we are matching the needs of their constituency – Now until July 13^th IGIC meeting
5. Validation/refinement of goals with approval from council and Iowa CIO with a written document listing purpose statement, resource list and broad goals as an output "White paper" Given by Rich Varn during his Friday talk at the conference. With surveys being on tables to help. White paper validated at July 13^th meeting by devoting an hour during the meeting for discussion/input. Extended meeting on the 13^th to finalize actions.
6. Brainstorming IGIC products (objectives) provided to constituency. Draft of objectives. July 13^th extended meeting and survey put together shortly thereafter to put into registration materials
7. Input from constituency for products – at GIS conference. Survey should list items from step 6 and allow them to prioritize them. Focus groups will meet August/September to discuss priorities. Meet at end of September to get input from focus groups and to set methods for evaluation.
8. Selections, prioritization and action plan "do it" "White paper" Budget, timeline, resources included for each action November 1 Development into October
9. Evaluation and validation

Timeline

Steps 1-3 by second meeting June 11

Steps 4 until July 13

Step 5 done by July 5^th and put on the web, reviewed at IGIC meeting

Step 6 done at July 13^th IGIC meeting

Step 7 done at GIS conference July 28-30 through mid-October

Step 8 done by beginning November

Step 9 done early December

Identifying resources

Following a brainstorming session these items arose

For the next meeting June 11

Ann will parse the mission and executive orders and we will provide input

All will continue reviewing resources

Think about SOAP’s (Services, Objectives, Actions, Products)

Ann will contact Steve Newman and Michelle will contact Jim G.

Michelle will email them to all on the committee