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Article VII

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Meetings

Section 1 Council Meetings
 
Meetings of IGIC shall be held at least quarterly.  The date and time of the quarterly meetings shall be made available two months in advance. The location, agenda, and remote video or teleconferencing sites will be made available at least seven days prior to the meeting.  Minutes of all meetings shall be distributed to IGIC members via an official form of communication as specified in these bylaws (Article IX Section 8).

Once each year a quarterly meeting shall be convened as a face-to-face meeting; electronic conferencing measures shall be available upon request only. The biennial IGIC conference shall serve as such a face-to-face meeting on the years in which it occurs.  The IGIC biennial conference may be held in either the first or second quarter of the IGIC calendar and constitutes an official meeting of IGIC with regards to the required second quarter meeting.  Meetings are open to all members of IGIC as well as any persons interested in the exchange of ideas to further the interests of IGIC.
 
Section 2 Special Meetings
 
Additional meetings of the IGIC may be called by the Chairperson, with at least a twenty-four hour notice, to discuss and take action on critical issues.
 
Section 3 Quorum
 
A quorum is established when more than one-half of the IGIC Board members, exclusive of vacancies, are present in an IGIC meeting.
 
Section 4 Majority Vote
 
A majority of affirmative votes from the quorum on any issue will establish an IGIC decision.
 
Section 5 Order of Business
 
The order of business at any regular or special meeting of the members of the Board shall be:
  1. Reading and approval of any unapproved minutes.
  2. Reports of officers, committees, and working groups.
  3. Unfinished business.
  4. New business.
  5. Adjournment.
Section 6 Procedures
The Chairperson may conduct meetings in an informal manner, but Robert’s Rules of Order (Revised) shall be used to resolve any procedural questions.
 

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