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Article VI

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Section 1 Authorization
 
The following Standing Committees from the IGIC are hereby authorized, created, and directed to maintain the continuing operations of IGIC: Conference, Finance, Membership and Nominations, Education, and Strategic Planning and Bylaws. The IGIC Strategic Plan shall guide the need for Committees and other Committees shall be established as needed.
 
Section 2 Conference Committee
 
This committee is chaired by the IGIC Vice-Chair and is charged with conference planning and execution.  Members of the Conference Committee must demonstrate a willingness to pursue and fulfill the purposes and objectives of IGIC.  The Conference Committee shall strive to promote and improve the overall activities of IGIC and shall establish additional subcommittees as needed to fulfill their activities
 
Section 3 Finance Committee
 

The Executive Committee serves as the IGIC Finance Committee.  The Treasurer chairs Finance Committee meetings when the Executive Committee serves as the Finance Committee.  The Finance Committee is generally responsible for all funds, investments and business matters of IGIC.   Its specific duties include:

  1. presenting a financial report of IGIC at each quarterly meeting;

  2. preparing the following year’s budget and presenting it to the Board at its fourth quarterly meeting;

  3. coordinating an independent audit of IGIC finances annually or as directed by the Board.
Section 4 Membership and Nominations Committee
 
This Committee is chaired by the IGIC Secretary. This Committee shall provide leadership in building and maintaining the membership of IGIC.  The Committee shall make recommendations to the Board regarding issues that include, but are not limited to, the following:
  1. establishment of criteria for, and benefits of, membership in IGIC.
  2. establishment of dues.
  3. recruitment of members.
  4. preparation of a slate of candidates from the General Membership, reflecting the sector representation as designated by these by-laws to fulfill the biennial IGIC Sector and Executive Committee elections.
  5. report to the Chairperson prior to the fourth quarter meeting on membership eligibility and make recommendations on removal and nominations to succeed ineligible members.  Nominations to replace removed Board members must come from the same IGIC sector as the removed Board member.
Section 5 Education Committee
 
This Committee is chaired by the IGIC Chairperson, or an appointee of the IGIC Chairperson, and shall execute the tasks necessary for the successful monitoring, evaluation and facilitation of the development of a skilled GIS labor force in Iowa. 

The Committee’s task include, but are not limited to:

  1. maintaining a catalog of GIS programs and other current GIS educational efforts in the State;
  2. evaluating the sufficiency of GIS education throughout the State;
  3. proposing additional efforts at secondary, post-secondary, or professional level GIS education;
  4. facilitating the development of new, or the expansion of on-going, GIS educational efforts.
Section 6 Strategic Planning and Bylaws Committee
 
This Committee is chaired by the IGIC Past-Chair and is charged with examining the operations of IGIC and recommending to the IGIC Board any relevant changes that are needed to fulfill the objectives and mission of IGIC.  Membership of this committee will be comprised of, at a minimum, the Executive Committee and all other Committee Chairs.  All other IGIC members are eligible to serve on this Committee.  The Committee shall make recommendations and reports to the Board regarding issues that include, but are not limited to, the following:
  1. modifications or amendments to these Bylaws;
  2. fulfillment and updates of goals, objectives, and tasks stated in the IGIC Strategic Plan;
  3. appropriate actions required of the IGIC Board to improve the business operations of IGIC;
  4. review of performance of Committees in accomplishments relating to their specified tasks and objectives and recommendations pertaining to Committee activities.
Section 7 Special Committees
 
Special Committees, authorized by the IGIC Board, shall be authorized, created, directed or dissolved by a majority of the Board members in attendance at an IGIC meeting.  The IGIC Strategic Plan shall guide the need for Special Committees.  These Committees will be established to meet specific issues within the scope of objectives related to the fulfillment of the IGIC mission.  Standing Committees have the authority to create sub-Committees as they deem necessary to fulfill their specific objectives as outlined in these bylaws.  Special and Sub-Committees shall report on their activities as directed by their creating authority.
 
Section 8 Committee Membership
 
Committee Chairs shall be responsible for maintaining membership on the Committees and shall notify the IGIC Secretary of any changes in membership.  IGIC General Members or members of the larger Iowa GIS Community may voluntarily participate in the Committees. Committee Members shall request input and support from the larger Iowa GIS Community and the sectors they represent.
 
Section 9 Committee Meetings
Committees shall meet, discuss, study, and/or resolve assigned issues, as needed, to carry out the objectives of IGIC. Committees shall meet at least once a year to accomplish tasks designated by the Board and these bylaws as relevant to the IGIC.
 

Committees may meet in any ways convenient and economical.  IGIC will pay for small, ordinary expenses that committee meetings may incur.   If a meeting is likely to incur extraordinary expenses, approval of the Executive Committee should be obtained before the meeting occurs.

 
Section 10 Committee Reports
 
The Committee Chair shall act as a spokesperson representing the Committee before IGIC and be available for updates on the committee’s activities. An alternate spokesperson may be appointed by Committee Chair and submitted as such to the IGIC Secretary.
 
Section 11 Committee Secretary
 
All Committees shall appoint a secretary and keep a record of all proceedings. The secretary shall provide a copy of the proceedings to the Iowa State GIS Coordinator for inclusion on the GIS Clearinghouse and for distribution to the Board at the IGIC quarterly meetings.  The Committee Secretaries in coordination Committee Chair, the Iowa State GIS Coordinator and IGIC Secretary shall maintain a list of the committee members.
 

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