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Article V

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Executive Committee

Section 1 Composition
 
The IGIC Executive Committee shall consist of the Past-Chairperson, Chairperson, Vice-Chairperson, Secretary, and Treasurer.  Terms of service for the IGIC Executive Committee shall follow the IGIC Calendar as detailed in (Article IX, Section 5) these Bylaws.  The IGIC Coordinator shall serve in an advisory and non-voting member of the Executive Committee.
 
Section 2 Duties of Chairperson
 
The Chairperson shall be the immediate past Vice-Chairperson and shall serve for one year.  The Chairperson shall preside at all meetings of IGIC and shall be responsible for the implementation of the Council’s decisions.  The Chairperson shall serve in the capacity of providing oversight and guidance, according to Board decisions, to the Iowa GIS Coordinator.  The Chairperson shall be an ex-officio member of all standing committees of IGIC.

The Iowa State GIS Coordinator, Past-Chairperson, Chairperson and Vice-Chairperson are authorized to officially represent IGIC with other organizations. The Secretary or the Treasurer may also officially represent IGIC at any function when assigned to do so by the Chair or Vice-Chair. The Chairperson shall ascend to the office of Past-Chairperson at the end of the Past-Chairperson's term.
 
Section 3 Duties of Past-Chairperson
 
The Past-Chairperson shall be the immediate previous Chairperson and shall serve for one year.  The Past-Chairperson is responsible for the yearly update of the IGIC Strategic Plan and shall serve as the Chair of the Strategic Planning and Bylaws Committee.
 
Section 4 Duties of Vice-Chairperson
 
The Vice-Chairperson shall be elected annually by the IGIC Board (Article VIII, Section 4) and shall serve in the capacity of Vice-Chairperson for one year.  The Vice-Chairperson will then become Chairperson.  The Vice-Chairperson will assist the Chairperson in the discharge of the Chairperson's duties as requested and, in the absence or inability of the Chairperson to act, shall perform the Chairperson's duties. Additionally, the Vice-Chairperson shall chair the IGIC Conference Committee. In the off conference years, the Vice-Chairperson may assist in the planning of the Mid-America GIS Symposium along with the Iowa State GIS Coordinator.  The Vice-Chairperson shall ascend to the office of Chairperson at the end of the Chairperson's term and a new Vice Chairperson will be elected to fill the vacancy.
 
Section 5 Duties of Secretary
 

The Secretary is elected according to the specifications outlined in Article VIII, Section 4 and shall serve for two years.  The Secretary shall record meeting minutes of regular IGIC Board meetings and Executive Committee meetings and provide those to the Iowa State GIS Coordinator and make them available to the membership. Additionally, the Secretary shall monitor attendance and notify the Chairperson of poor attendance by IGIC Board members.  In that role, the Secretary shall also maintain, in coordination with the Iowa State GIS Coordinator, the official register of IGIC members.  The Secretary shall also act as Chair for the Membership and Nominations Committees.

 
Section 6 Duties of Treasurer
 
The Treasurer is elected according to the specifications outlined in Article VIII, Section 4 and shall serve for two years.  The Treasurer shall be the chief financial agent of IGIC and shall provide financial reports to the IGIC and be responsible for managing any funds generated by or through the IGIC.  The Treasurer shall have custody of all funds, securities and legal instruments of IGIC and shall be responsible for their safekeeping.  To this end the Treasurer may, subject to the approval of the Executive Committee, determine the place and manner of depositing for all funds, securities and legal instruments.  A correct amount of receipts and disbursements must be kept at all times and complete up-to-date report of the financial affairs of IGIC shall be submitted quarterly to the IGIC Board.  The Board shall have the right to examine the financial records of IGIC and cause any audit to be made at any time. The Treasurer shall serve as the Chair of the Finance Committee.
 
Section 7 Election of Office
 
Executive Committee members shall be elected from the IGIC Board, by the IGIC Board, as hereinafter provided. Executive Committee members may be removed by a majority vote of the Board members and replaced with an existing Board member by a majority vote of the Board members.
 
Section 8 Resignation and Replacement of Office
 
If a position of the Executive Committee is vacated, the vacating officer shall appoint a replacement for that position subject to the approval by simple majority vote of the IGIC Board.  If a simple majority does not approve the replacement candidate or if the length of time until the next scheduled election of officers exceeds twelve months, a special election shall be conducted as directed by the IGIC Board and implemented by the Membership and Nominations Committee.
 
Section 9 Other Responsibilities
 
In addition to the aforementioned responsibilities, the Executive Committee will serve to conduct any business deemed necessary by the Chairperson and may refer matters of business to a proper standing or other committee.

Prior to the first quarterly meeting of the IGIC calendar year, the Executive Committee shall establish a list of duties to be assigned to the IGIC Coordinator for the upcoming year.
 

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